Documents in Portable Document File (PDF) format do not require a copy of the word processing program used to create them in order to be viewed. They can be viewed by anyone with a viewer, such as Acrobat Reader, a product of SAdboe Systems, Inc. In addition to its cross platform advantage, a PDF document matches very closely the format of the original document in which the PDF document was created.
There are several ways in which you can get a document from a word processing program into the PDF format. The newer versions of some common word processors include the ability to publish a document to PDF built right into the word-processing software. In WordPerfect 9 and 10, you can click on ‘File’ and then ‘Publish to PDF’ to convert your WordPerfect file to PDF. You can also make PDF files directly out of your word processing software simply by “printing” the document and selecting the “printer” called Adobe PDFWriter or Adobe PDF.
Launch Acrobat Reader, select the ‘Help’ menu option and then select ‘About Acrobat Reader.’
The CM/ECF system is optimized for Adobe Acrobat, versions 5.2 – 6.0.
If you are using Adobe Acrobat 5, select ‘Edit’ from the drop-down menu, click on ‘Preferences,’ then ‘General’ and, lastly, select ‘Options.’ Please make sure that both the first box (‘Display PDF in Browser’) and the third box (‘Allow FastWeb View’) are unchecked.
If you are using Adobe Reader 5, select ‘Edit’ from the drop-down menu, click on ‘Preferences’ and, lastly, select ‘Options.’ Please make sure that both the first box (‘Display PDF in Browser’) and the third box (‘Allow FastWeb View’) are unchecked.
If you are using Adobe Acrobat 6, select ‘Edit’ from the drop-down menu, click on ‘Preferences’ and, lastly, select ‘Internet.’ Please make sure that both the first box (‘Display PDF in Browser’) and the third box (‘Allow FastWeb View’) are unchecked.
If you are using Adobe Reader 6, select ‘Edit’ from the drop-down menu, click on ‘Preferences,’ then ‘Internet’ and, lastly, select ‘Options.’ Please make sure that both the first box (‘Display PDF in Browser’) and the third box (‘Allow FastWeb View’) are unchecked.
The CM/ECF system is optimized for Adobe Acrobat, versions 5.2 – 6.0.
In Adobe 5.0 or 6.0, try to make the following changes: Go to ‘Edit,’ ‘Preferences,’ and then ‘Options.’ Uncheck ‘Display PDF in Browser’ and ‘Allow Fast Web View.’
This is called “flowing.” Depending on the font, the printer selected, and other characteristics of the content, a document may undergo some changes when it’s rendered into PDF. Adobe has a set of technical documents posted on their site http://www.adobe.com that refer directly to ways in which you may attempt to address flowing problems.
If using Adobe 5.0, make the following adjustment: select the ‘Print’ command, check the box next to the option ‘Print as Image’ which is located in the print status window next to the printer name. If using Adobe 6.0, select the ‘Print’ command and then select the ‘Advanced’ button located at the bottom left corner of the print status window. Lastly, select the ‘Print as Image.’
If a PDF document contains text, as opposed to an image, you can select text and do a normal copy and paste. Using the Acrobat Reader, one can select no more than a page at a time. To copy a large text file in PDF format, it may be easier to use Adobe Acrobat to save the PDF document to a file. (If the Adobe Reader is embedded in Netscape so that it opens up within Netscape instead of a separate window, use the Save Frame option under File. You may also save a PDF document by right-clicking on the link to that document and then clicking on “Save Link As.”). After noting or choosing the directory in which you save the PDF file, open the document in Acrobat. Under “Edit”, there is a menu pick called “Copy To Clipboard”. Once the document is copied to the Windows Clipboard, open your word processing program and paste the document in a new document. You can select, copy and paste text in Acrobat, but you must first select the text tool (look for the T on the toolbar) instead of the hand.
For documents in PDF format, you can search by selecting ‘Tools,’ then ‘Find’ and entering the word(s) you wish to locate in the document. Please note, if the PDF document is an image file, as opposed to a text file, searching the document is not possible. A text file is initially created using a word processing program whereas an image file is created by scanning a document using a document scanner.
If WordPerfect 5.1 or 7.0 is used to write the document, and the document is more than three pages, Adobe Acrobat will not convert all pages to the PDF format. As a result, the converted document will have missing pages. Use Adobe Exchange to ensure the integrity of the converted PDF document.
Adobe Acrobat Reader is a plugin that Netscape or Internet Explorer will automatically launch when you try to access a document stored in PDF format. If you do not have the Adobe Reader, your computer will show you a set of applications from which to choose a program that will read the file. None of them will work, which is why you must download the Adobe Reader from Adobe Systems’ website. To download a free copy of Acrobat Reader, click here
Is it possible to have the Adobe Acrobat Reader open in a separate window, one not a part of your web browser (Internet Explorer, Firefox), or, alternatively, if the Adobe Reader opens on my PC as a separate window, is it possible to make it open within the browser?
Yes, both options are possible. In Adobe Acrobat or the Adobe Reader, click on ‘Edit,’ ‘Preferences,’ then ‘Internet.’ In the Web Browser Options section, check the box (by clicking on it if it is blank) beside ‘Display PDF in Bbrowser’ to make a PDF document open within the browser. Uncheck that box (by clicking on it if it is checked) to cause Acrobat or the Adobe Reader to open in a separate window. In most instances, a user will prefer the Adobe program to open in its own window. This allows access to the Adobe banner menu across the top of the screen and many more lines of the document will be displayed than if the document were displayed in the browser.
Is the optimum way of viewing PDF files within a web browser (Internet Explorer, Firefox) or in a separate window?
This is more of a matter of personal preference. Some of the functionality of the Reader is lost when the PDF document is opened in a browser window. For example, in the browser window, you do not have the Adobe Reader menu line and cannot use CTRL + various keys to operate the Reader software. Additionally, direct connection to Adobe’s online help is not available when the Reader opens within the browser. However, most of the functions are accessible by using the menu or shortcuts when the Reader opens in its own window. These can be accessed using the various button icons that remain available when the Reader is opened within the browser. To save a PDF file opened in the browser window, click on the browser file menu at the top of the screen and then on “Save As…”
A ‘link’ or a ‘hyperlink’ is a shortcut to another website or web page. These are represented by a word or phrase underlined in blue.
Users should make certain their scanners are configured for 300 dpi. The color setting should be configured for black and white rather than color scanning; however, if the document being filed contains color images (JPEG, GIF, PNG), the color setting may be configured for color scanning. The page size MUST be set to 8 1/2 X 11 inches. The scanner should be set to convert scanned documents to PDF.
User Names and Passwords are automatically generated via email once the attorney has successfully completed the CM/ECF training. As long as the training has been successfully completed by 5:00 p.m., an email will be sent within three business days.
You can register right now as long as you are a member in good standing of the U.S. District Court, Southern District of Florida Bar. You can go to our website at http://www.flsd.uscourts.gov/CMECF and select the link labeled “Training-Registration”
CM/ECF attorney training is offered either online or in a hands-on classroom setting.The CM\ECF Computer Based Training (CBT) module is available for attorneys who prefer to complete the CM\ECF training requirements online. To access the online training, go to http://www.flsd.uscourts.gov/CMECF, and select the “Training-Registration” link. In order to properly view the modules, the pop-up blockers must be turned off.The locations and times for the hands-on sessions are also detailed on our website within the “Training-Registration” link. Select the “Hands-on Training” option and the system will guide you through the registration process. Attorneys who attend the live class will be eligible to receive three CLE course credits. At the end of the training session, the facilitator will guide you through the process for posting your credits.Training at law firms is offered, upon request, to firms with 20 or more participants. Attorneys and/or support staff may participate. Multiple firms may join to meet the minimum participant requirement.For additional training information contact the CM/ECF Training Specialist at (305) 523-5233.
Go to our website at http://www.flsd.uscourts.gov then select the link titled “Training-Registration” found under the CM/ECF header. On the following screen, select option 1 for Computer Based Training or option 2 for Hands-on Training and follow the screens to complete your registration.
No, you cannot show up for a class without registering. If your name is not on the class roster, a CM/ECF User Name and Password will not be generated.
The Continuing Legal Education credit is approved by the Florida Bar if you attend a hands-on training session. At the conclusion of the live session, the facilitator will guide you through the process for posting your CLE course credits. If you take the Computer Based Training (CBT) module, you will not receive the CLE credits.
In the case of a stipulation or other document that needs to be signed by two or more persons, the filer can submit a scanned document containing all necessary signatures. Another option is for the filer to confirm that the content of the document is acceptable to all signatories and then indicate consent of the other parties on the document with their electronic signature (i.e., s/John Doe, s/Jane Doe). The third option is to file the document identifying the parties whose signatures are required and submit a notice of endorsement by the other parties no later than three business days after the filing. Please refer to the Administrative Procedures for a sample form. Keep in mind that, for any of the abovementioned options, the filing party or attorney shall retain the paper copy of the document containing the original signature for a period of one year after final resolution of the action, including final dispostion of all appeals.
Unless otherwise directed by a judge, proposed findings of fact, conclusions of law, jury instructions, and proposed orders shall be filed initially as an attachment to a motion, notice, or other filing. However, the final version of the proposed document must be emailed to the appropriate judge at the email address listed in the Administrative Procedures. The final document, if approved by the Court, will be filed with the Clerk of Court. Attorney will submit the final version of the proposed document by email in WordPerfect or Word format. The email subject line and the name of the attachment should include the case number, followed by a short description of the attachment.
Draft a ‘Notice of Filing Proposed Order”. File the Notice within the Notices category and select Notice (Other). Upload your notice as the Main Document and your proposed order as the Attachment. Be sure to Link your Notice to the document it relates to (i.e. Motion, Stipulation, etc). Please note that the Administrative Procedures on the CM/ECF Resource page has instructions for Proposed Documents. Please visit http://www.flsd.uscourts.gov/CMECF and refer to these instructions for all future filings.
I made a mistake, such as filing in the wrong case or submitting the wrong document. What should I do?
Once a document is submitted and becomes part of the case docket, the CM/ECF system will not permit the filing party to make changes to the document or docket entry filed in error since the transaction has been accepted. If an error is discovered by the Clerk’s Office during the quality control process, the Clerk’s Office will docket a ‘Notice of Instructions to Filer’ informing the filer of the error and how to proceed. The Clerk’s Office will not modify, strike or delete attorney entries unless directed by the Court. To fix your mistake, you must first file a ‘Notice of Striking.’ The Notice of Striking must refer to the “wrong” document. When providing a description in the docket text, it is requested that you avoid using the word “accidental(ly)” in the description as it’s best to utilize the term “inadvertent(ly).” After you file the Notice of Striking, then immediately re-file the correct document. You can also contact the Help Desk at 1-888-318-2260 for further assistance.
Exhibits can be posted through the ‘Other Documents’ menu and can be linked to any previously filed document.
Please note: The Note for Motion is usually a separate document as it is typically included within the caption. If you neglect to note your motion, you can post a ‘Notice of Motion Renoted.’ Select this option under ‘Notices’ and CM/ECF will allow you to link the document to your motion and assign it the proper noting date.
MDL Case Proceedings for the Southern District of Florida (SDFL):
1. An important objective with MDL cases is to have a complete record of the proceedings. To achieve this, most SDFL transferee judges will generally mandate that all filings be entered ONLY in the master case.
** Remember: If counsel from a transferor district wishes to have his/her case transferred to a litigation in SDFL, they must request this from the Judicial Panel on Multi-District Litigation (JPML) first unless they are requesting that the judge transfer the case via another statute. Upon notification of the request, the JPML will review the case and probably issue a Conditional Transfer Order in that particular case or group of cases. They should not initially file a case in SDFL unless there is appropriate jurisdiction to file there.
Any attorney who is a member in good standing of the bar of any United States Court, or of the highest Court of any State or Territory or Insular Possession of the United States, but is not admitted to practice in the Southern District of Florida may, upon written application filed by counsel admitted to practice in this District, be permitted to appear and participate in a particular case. A certification that the applicant has studied the Local Rules shall accompany the application together with such appearance fee as may be required by administrative order. If permission to appear pro hac vice is granted, such appearance shall not constitute formal admission or authorize the attorney to file documents via CM/ECF.
Lawyers who are not members of the bar of this Court shall not be permitted to engage in general practice in this District. For purposes of this rule, more than three appearances within a 365-day period in separate representations before the Courts of this District shall be presumed to be a “general practice.” Upon written motion and for good cause shown the Court may waive or modify this prohibition.
The application shall designate a member of the bar of this Court, who maintains an office in this State for the practice of law and who is authorized to file through the Court’s electronic filing system, with whom the Court and opposing counsel may readily communicate regarding the conduct of the case, upon whom filings shall be served, and who shall be required to electronically file all documents and things that may be filed electronically, and who shall be responsible for filing documents in compliance with the CM/ECF Administrative Procedures. See Section 2B of the CM/ECF Administrative Procedures. The application must be accompanied by a written statement consenting to the designation, and the address and telephone number of the named designee. Upon written motion and for good cause shown the Court may waive or modify the requirements of such
CM/ECF is a comprehensive case management system that allows courts to maintain electronic case files and offer electronic filing over the internet.
Attachments and exhibits which are filed electronically in CM/ECF should be in text searchable PDF format whenever possible (the Court realizes documents such as maps, diagrams, and pictures will not be text searchable). However, pleadings/main documents filed electronically in CM/ECF must be in text searchable PDF format (See Administrative Procedure Section 3G(5)).
All software for the project has been developed by the Administrative Office of the United States Courts.
The federal courts can reduce reliance on paper records by establishing electronic case file systems. These systems enhance the accuracy, management and security of records, reduce delays in the flow of information, and achieve cost savings for the judiciary, the bar and litigants.
CM/ECF will allow attorneys to file and view documents from their office, home or anywhere they have access to the internet, 24 hours a day. Some documents are automatically docketed as part of the filing process and are immediately available electronically. In addition, CM/ECF also provides the following:
CM/ECF has many security features and has passed an evaluation by the National Security Agency. Access to the system is through a court-issued login and password.
* A personal computer
Please refer to the User’s Manual for additional information.
CM/ECF has never been tested with Macintosh computers since the judiciary is PC based. It is recommended for Mac users to install and use the Firefox browser for Macs. All the features and functionality of CM/ECF will work with the Firefox browser.
No, the Clerk’s Office will not maintain a paper case file as the electronic record will be the official record of the Court. Documents that require original signatures or that require either verification or a sworn declaration under any rule or statute, shall be filed electronically with the originally-executed documents maintained by the filer. The filer shall retain the paper document containing the original signature(s) for a period of one year after resolution of the action, including final disposition of all appeals. Please refer to the Administrative Procedures for further information.
CM/ECF users are not charged for filing documents using CM/ECF or for viewing calendar information and written opinions. In addition, attorneys of record and parties in a case (please note that this does NOT include pro se litigants) receive one free electronic copy of all documents filed electronically. The cost is limited to those individuals that are utilizing the Public Access to Court Electronic Records (PACER) to obtain case and docket information. The results of any search for case specific information such as docket sheets, the PDF copies of filed documents and the cases report, are charged $.08 per page.
Yes, the public can access case data in CM/ECF unless it has been sealed by the Court. The public access component of CM/ECF will require a user to enter a PACER login and password. The general public can also go to the Court and use the systems available in the Clerk’s Office to access any un-sealed cases. Please note that, both through PACER and the Clerk’s Office, there is a charge for this service.
For assistance with CM/ECF filing, please call the Help Desk at 1-888-318-2260. If it is after hours, there is information available on our website at http://www.flsd.uscourts.gov/CMECFFor assistance with PACER, please call 1-800-676-6856 or access the PACER website at http://www.pacer.psc.uscourts.gov. You can also send an email to firstname.lastname@example.org.
Passwords are issued to permit electronic filing and entry of data. Extracting data from CM/ECF through any program, script or mechanism other than those provided by the Court, is strictly prohibited and may result in criminal prosecution or civil action.
Since October 12, 2006, all attorneys admitted to practice in the Southern District of Florida are required to file documents electronically through CM/ECF, except as provided for in the Court’s Administrative Procedures or otherwise ordered by the Court. In order to receive a log-in to file electronically in CM/ECF, you must be admitted to the Southern District of Florida Bar and you must complete the remote computer based training or attend the hands-on training. Please visit http://www.flsd.uscourts.gov/?page_id=47 for more information.
Yes, the systems require different logins/passwords.- A CM/ECF login/password from the Florida Southern District Court is required for attorneys to electronically file documents. (Your CM/ECF login for the Florida Southern District Court cannot be used to access the Bankruptcy Court’s CM/ECF system. Contact the Bankruptcy Court at 305-714-1800 for assistance with a Bankruptcy login/password.)- A PACER login ID is required for querying cases. You cannot use your PACER login/password to electronically file documents. Contact PACER at 1-800-676-6856 or http://www.pacer.psc.uscourts.gov for assistance with your PACER login/password.
Because each District Court assigns each attorney their own unique User Name and Password into the CM/ECF system, it is not possible to obtain a universal filing login.
No, access to the filing portion of CM/ECF is available to authorized attorneys admitted to the Southern District of Florida bar.
No, you do not need to re-register for a new CM/ECF login and password if you are changing firms. However, you will need to update your mailing address and phone number as well as your email address.
Yes, your staff can utilize your User Name and Password. However, as the registered attorney, your name will appear as the signatory of the electronically filed document and all certification responsibilities remain with you, the attorney of record.
Yes, as of 4/5/2010 it is mandatory for all authorized CM/ECF users to file their initial pleadings electronically. A copy of the Administrative Order is available on our CM/ECF Resources page.
You can obtain detailed instructions on Opening a New Civil Case from our CM/ECF Resources page. Please visit http://www.flsd.uscourts.gov/CMECF and click on the User Information link to view or download our Electronic Civil Case Opening Guide. Also refer to the CM/ECF Format for Adding Parties for Attorneys manual prior to opening your new civil case.
You create documents on your own computer as routine. However, instead of printing the documents out on paper and delivering them to the Court, the documents are saved in a portable document format (PDF). This allows other system users to view the documents in their original format regardless of the type of computer or word processing program originally used to create the documents.
The Court seeks to have as many documents as reasonably possible filed electronically. The Court recognizes, however, that some documents may not be available in electronic format (i.e., medical records). Nevertheless, many of these documents can be easily scanned for electronic filing. Documents or objects that cannot reasonably be scanned, such as certain exhibits, will be filed and served in the traditional manner. Advance planning will help avoid the need to make last minute decisions on such matters.
There is a size limitation of no more than 10 MB per document. What can I do to ensure I don’t exceed the limit?
When creating PDF documents for the purpose of filing in CM/ECF, it is recommended they be converted directly from the word processing program. Usually only very large WordPerfect or Word documents converted to PDF will have size limitation problems. You will more frequently run into size issues when scanning documents. Keep in mind that you can separate large files into multiple smaller files. To check the size of the file, right-click on the file and select properties.
For sizable attachments, consider dividing them into smaller attachments and filing the series of attachments electronically. For documents that have not been created in a word processing software, the attachments will need to be scanned and then divided into several smaller attachments for filing electronically. Please refer to the Administrative Procedures for further information regarding attachments and exhibits that cannot be created and filed electronically. In addition, you can contact the Help Desk at 1-888-318-2260 for further assistance.
* Sealed and Exparte documents
In most filings, the CM/ECF system generates a Notice of Electronic Filing. This email message contains a hyperlink to the document being filed. Those attorneys that have electronic filing capabilities will receive notices instantaneously through the email address they have provided.
Yes, a Certificate of Service must be included with each document filed electronically indicating how service was accomplished on each party. The filer must serve a paper copy of any electronically-filed document on a party not registered to file electronically. To determine if someone is a registered user, the filer can click on the ‘Utilities’ feature from the blue menu bar. Select the ‘Mailings’ hyperlink and then the ‘Mailing Info for a Case.’ Once you type in the case number, a screen will display a list of the parties who receive email notices and the parties who require manual noticing.
If the document is signed in ink, you will need to scan the document into PDF format before filing it electronically. You can also sign the document using /s/. Please refer to the Administrative Procedures for the exact format of the electronic signature.
The Notice of Electronic Filing (NEF) will show at the end of the filing process. This page states what was done, what time it occurred and who was notified. This NEF will be sent to all parties associated with the case and, once you receive the email, if you click on the associated links, the information should appear.
Once you log in to the CM/ECF system with your court-issued User Name and Password, click on ‘Utilities’ and then ‘Maintain Your Account.’ On the screen titled ‘Maintain Your Account,’ click on ‘Email Information’ at the bottom of the page. Enter your email address in the box for ‘Primary email address.’ You can send additional notices to other email addresses by selecting the ‘Add Additional Email Address’ button. You can receive notices in other cases by adding the case numbers in the ‘Add Additional Cases to Receive NEFs’ text box area. You can choose to receive an individual notice for each filing or a daily summary notice of all filings for that day. Both the individual and summary notice contain hyperlinks back to the documents. You can choose to receive the email notices in HTML or text format. After completing the information requested on the screen, click on ‘Return to Person Information Screen’ and click on ‘Submit’ and then ‘Submit’ again. You should receive a confirmation message on the screen that your email preferences were successfully updated. Make sure you keep your email address current, so you don’t miss notices. For additional information, please refer to the FAQ “How do I get listed as counsel of record on a case so I can receive emails?”
Each attorney of record in a case (please note that this does NOT include pro se litigants) will receive an email message containing a hyperlink to a document that has been filed. One free copy is available to each attorney of record and any secondary address listed under the email information screen. The hyperlink to access the document will expire after the earlier of these two events: the first use or 15 days. Any time that same hyperlink is accessed after it has expired, the user will be asked for a PACER login and will be charged to view the document. All users are advised to print or save the document during the initial viewing period in order to avoid future charges.
When a document is filed electronically, CM/ECF will generate a Notice of Electronic Filing (NEF) to the filing party, any party who is a user, parties otherwise authorized to receive NEF’s (pro hac vice attorneys) and the assigned judge. If you are not a registered user, it is the responsibility of the filing party to provide the party with a paper copy of the electronically-filed document. The filing party must also include a copy of the NEF to provide the recipient with proof of filing.
First, log in to CM/ECF and select the ‘Reports’ link from the blue menu bar. A sub-menu appears with a link for ‘Docket Sheet.’ Once you click on this link, then you will need to log in to PACER. After you have successfully logged into PACER, you will have numerous search options to preview a specific Docket Sheet.
If I am interested in receiving notification of docketing activities in certain cases, can I register to receive notification for cases of interest?
Once you log in to the CM/ECF system with your court-issued User Name and Password, click on ‘Utilities’ and select ‘Notices for Cases of Interest’ in the Utility drop-down list. Enter the email address to which notices are to be sent and then specify if the notices are individual or summary. Enter the case number and click on the ‘Search and Add’ button. If the case is found, the case number and case title will populate the list box. Repeat this process until all cases of interest are selected. Click the ‘Update’ button to confirm the case(s) selected and the case(s) is saved in the list. Once the list of interested cases is defined, you will receive email notification for any public docket entry made to the case. When you receive the email notification and click the ‘Document(s)’ link, you must be logged into PACER and will be charged for viewing the document(s) according to existing PACER rules.
This screen allows you to link a document you are filing to a previously filed, related document. By clicking the box next to “Refer to existing event(s)” the system will provide a list of all the documents already filed in the case. You can narrow that search by entering a date or document number range. You would then click the box next to the document you wish to link to. You may bypass this screen if there are no previously filed documents to which your filing relates.
When filing a Motion for Summary Judgment, the Statement of Facts (which is a separate document) is also filed. Where do I find “Statement of Facts” in the event list?
You will find ‘Statement’ under ‘Other Documents’. This event allows you to enter a description of the type of statement you are filing and you can also link it to the Motion for Summary Judgment.
I have checked all my e-mail configuration options within CM/ECF and I am still not receiving my NEF’s (Notices of Electronic Filing). Why am I not receiving my NEF’s?
The Internet IP address for e-mail notifications has changed. If you experience any difficulty in receiving e-mail (Notices of Electronic Filing) from the CM/ECF system, please make sure your ISP, e-mail provider or your IT department has listed the following IP addresses for e-mail delivery.
Gateway Name Address 1 Address 2
Please pass this information along to the department or organization that handles your e-mail so that access list and spam filters can be updated. This information applies to all United States Courts CM/ECF systems in all districts. Larger e-mail providers (such as Yahoo, AOL and Gmail) have already been notified. If you use one of their services, e-mail delivery should not be affected.
In the event you have forgotten your password, simply click on the Forgot Password? link on the login screen. This will prompt a reset request.
You can also call the Helpdesk at 1-888-318-2260 and they can re-send your User Name and Password. For security reasons, your User Name and Password can only be re-sent to the email address that you had specified when you initially registered to be a CM/ECF user. If you need your User Name and Password to be re-sent to a different email address, please go to the Courthouse in your vicinity and present your photo ID to an individual in the Intake area. The Court employee will then contact the Helpdesk to have your User Name and Password forwarded to a different email address. Please remember to update your email address the first time you log in. This can be completed through the “Maintain Your Account” link from the Utilities menu.
From CM/ECF, click on the ‘Utilities’ link from the blue menu bar. Click on ‘Maintain Your Login/Password.’ The screen displays user login information and provides the means to change your CM/ECF password. There will be asterisks in the Password field. Delete the asterisks and then type in your new password. CM/ECF will display the actual characters of your new password as you type. When you are done, click on the ‘Submit’ button at the bottom of the screen.
It is the attorney’s responsibility to keep their information current. Keeping email information current, including email information for additional recipients on their account, needs to be kept up-to-date in order for the CM/ECF system, which relies on email notifications, to function effectively. When email notices start “bouncing back,” the CM/ECF support staff are required to determine the reason the email was not delivered and resolve the situation. The Administrative procedures indicate that if the attorney’s email address, mailing address, telephone or fax number changes, he/she will have five business days to update their information.
From the ‘Utilities’ feature, select the ‘Maintain Your Account’ link. Once you’ve made the necessary changes to your phone number and/or fax number, select the ‘Submit’ button.
You can easily update your email address in CM/ECF by selecting the ‘Utilities’ feature from the blue menu bar and then select the ‘Maintain Your Account’ link. Once you select the ‘Email Information’ button, you can edit your email address. When you are done, click on the ‘Return to Person Information Screen’ then click ‘Submit’ and then ‘Submit’ a second time.
To change your mailing address, please refer to the FAQ “How do I change my address with the Court?”
To make any changes to your name, you must first submit the name change request with the Florida Bar. When you receive an Order from the Supreme Court of Florida documenting your name change, submit a copy to the Attorney Admissions Office. With this order, the Attorney Admissions Office will update your name.
The first step to changing your mailing address is to file a Notice of Change of Address in all pending cases you have with the Court. Additionally, within CM/ECF, you may have the ability to change your address. From the ‘Utilities’ menu, select the ‘Maintain Your Account’ link. If the fields are available for you to edit, then you can update your mailing address. Once you update your mailing address, the system will then prompt you to select the cases (both closed and pending) that you would like to be associated with. Please note that, even if you edit your mailing address directly within CM/ECF, you still need to file a Notice of Change of Address in all of your pending cases. If your mailing address is ghosted then the Clerk’s Office will associate you with only those specific cases that you have filed a Notice of Change of Address. This is relevant for those attorneys that are leaving a firm as some cases may be staying with the firm whereas other cases may be moving with the attorney.
If you have no pending cases with the Court, then you may have the ability to change your address within CM/ECF. From the ‘Utilities’ menu, select the ‘Maintain Your Account’ link. If the fields are available for you to edit, then you can update your mailing address. Once you update your mailing address, the system will then prompt you to select the closed cases that you would like to be associated with. If the mailing address is ghosted, then you cannot change your address within CM/ECF. You will then need to send a letter to the Clerk’s Office stating your name, bar number, old mailing address and new mailing address. It is also important to state in your letter that you have no pending cases with the Court. If you would like to be associated with any specific closed cases, please indicate those exact case numbers in your letter as well.
It is possible to add up to eleven additional email addresses to your account. Once you log in to the CM/ECF system with your court-issued User Name and Password, click on ‘Utilities’ and then ‘Maintain Your Account’. Click on the ‘Email Information’ button found at the bottom of the screen. On the following screen, click on ‘Add Additional Email Addresses’ and then type the email address in the appropriate field. Please ensure that you check the boxes under ‘Active’ and ‘In All My Cases’. Once you are finished, click on ‘Return to Person Information Screen’ and then ‘Submit’. On the following screen, click ‘Submit’ a second time.
If the attorney wishes to participate on a case, receive emails and be listed on the docket, simply filing the initial pleading to open the case will ensure that the attorney is added to the case and will receive emails from that point forward. A second way to add counsel on a case is to file a Notice of Appearance within CM/ECF if the attorney is not listed on the case or if the attorney is appointed after the case has already been active. A third way is to log in to CM/ECF with the attorney’s User Name and Password and file an answer or a motion. The attorney will be prompted within CM/ECF to make the association between the party and the attorney during the filing process. Correctly making this association will ensure that the attorney is listed properly on the docket as counsel of record for that party. This will then ensure that the attorney will receive emails on the case.
What if I don’t want to be listed as counsel of record but I would like to receive emails for a particular case?
If the attorney is not officially listed on the docket but wants to receive emails on the case, they can be listed as a “watcher.” To do this, log in to CM/ECF and click on the ‘Utilities’ feature from the blue menu bar. Select the link ‘Maintain Your Account’ and then click on the ‘Email Information’ button. On the following screen, there is a drop-down menu under ‘Additional Options.’ Once you select the ‘Additional Cases’ option, a new screen will appear and you need to choose ‘Add’ from the drop-down menu under ‘Show.’ Enter the case number in the appropriate field, press the Enter key and, when the case list displays, select the case and click ‘Add to List.’ When you are finished entering all the case numbers, click on ‘Return to Person Information Screen.’ Click on ‘Submit’ then ‘Submit’ again. Please note that the system will show “watchers” as receiving email notices. All “watchers” will show up on the NEF under the section ‘Notice will be electronically mailed to’ and also on the report ‘Email Info for a Case.’ The free look does not apply to any cases that you are “watching.”
When an attorney leaves the firm, both the attorney and the firm need to consider the implications to the CM/ECF noticing system. For those cases that will remain with the attorney, the attorney needs to file a Notice of Change of Address in all pending cases they have with the Court. Please refer to the FAQ regarding change of address.
For those cases that will remain with the firm, the firm needs to file a Notice of Substitution of Counsel or a Notice of Change of Counsel to ensure that the Court docket accurately reflects the proper attorney of record and that the new attorney of record is properly set up to receive email notifications.
A document explaining who is being removed or substituted and why must be created and converted into a PDF format. Since all changes in representation must be approved by the Court, a Motion to Withdraw as Attorney or Motion to Substitute Attorney needs to be submitted. Once you log in to CM/ECF, you can select the appropriate event under ‘Motions and Related Filings. When the Clerk’s Office sees that this motion has been approved by the Court, they will remove the attorney from the case. Until this is completed, the Court will still consider the attorney as a participant in the case and the system will continue to send him/her the notifications.
Yes: Access your email information located within Utilities/Maintain Your Account section. Click on either “Add New Email Address” or select a secondary email address to modify. In the Configuration Options section select “no” on the question that reads “Should this e-mail address receive notice for all cases in which this individual is a participant”. Hold the CRTL key and click on the case(s) you want to remove from the noticing list, then click “Remove selected cases”.
Your User Name and Password are case sensitive in CM/ECF. Be sure you are entering the information exactly as it was issued to you via email by the Court. Also, please make sure that you are entering your CM/ECF User Name and Password and not your PACER User Name and Password. If the problem continues, please call the Helpdesk at 1-888-318-2260.
First, make sure you are using the correct User Name and Password. PACER and CM/ECF have separate login IDs and passwords and can, potentially, be confused. Also, make sure you are accessing CM/ECF through the Court’s website.
If you get to the login screen and the system hangs when you try to complete your login, something is blocking the Secure Socket Layer (SSL) port. The systems person at your firm needs to look at the router and any firewalls the firm has set up to determine where the blocking is taking place. Attorneys at a firm may experience this problem while other attorneys at the same firm do not because they may be directed to different proxy servers.
If you find your session freezing after you click on ‘Submit,’ try using the Back button to return to the previous screen and click on ‘Submit’ again.
Why do I get an invalid login message once I have already logged into the court and I am retrieving a docket or document?
To troubleshoot this problem, first verify that the recommended browser is being used (current versions of Firefox or Internet Explorer work best). You need to also ensure that you PC will accept cookies. A computer cookie is a piece of data which often includes a unique identifier that is sent to your browser from a website you visit, stores as a file on your computer, identifies you as a unique user, and tracks your web usage. The primary purpose of a cookie is to recognize the user and retain their personal preferences when they return to a website. If the problem continues to persist, it is possible that there are too many cookies stored within your PC. This means you need to delete your cookies or “clear your cache.” If you are utilizing Internet Explorer as your browser, select the ‘Tools’ option from the drop-down menu, select ‘Internet Options,’ and then open the ‘General’ tab. In the ‘Browsing History’ area, click the ‘Delete’ button. If you are utilizing Firefox, select ‘Tools’ then ‘Options.’ Select ‘Privacy’ and in the Private Area, click ‘Clear Now.’ In the ‘Clear Private Data’ window, put a check mark for ‘Cookies’ and click ‘Clear Private Data Now’ and then ‘OK.’
Electronic access to Social Security Administration and Immigration case documents are limited to parties in the case. In addition, sensitive documents from criminal cases (like arrest warrants) are not available for public viewing until they are returned executed.
Electronic access to documents in Social Security cases and Immigration matters is limited to the attorneys or parties in the case in order to protect the privacy of the individuals involved in those cases. If you are a party or attorney in the case, please note that you can access documents in these cases by logging in to CM/ECF first and then log in to PACER if your free look has expired or has been used.
There may be several reasons why a document cannot be viewed online. The first step when troubleshooting this problem is to ascertain if there is a blue hyperlink under the docket number.
When filing documents electronically, why do I get the message, “ERROR: This document has security measures in effect”?
The system will not accept documents that have security measures turned on (i.e., password protection). Remove the security features from the document and submit your document again.
If you are not receiving the email notices, check the docket sheet and click the silver bullet next to the document number. The information displayed will indicate everyone that was sent an email. If it shows an email was sent, verify that your email address is correct. If it’s wrong, select the ‘Maintain User Account’ link from the ‘Utilities’ menu to enter the correction. If the email address is correct, please check your email account to ensure that the NEF is not in a Bulk mail folder. Also review Blocked Mail, Spam Mail and Quarantined Mail. To ensure that the NEF’s are received in your in-box, you need to list the Court’s email address as “safe.” All NEF’s are sent from email@example.com. If you are unsure of how to indicate the email as “safe,” you can contact your internal IT/Help Desk area. Keep in mind that another individual utilizing the same Internet Service Provider (ISP) as yourself may have already designated the Court’s email address as Spam. Therefore, please let the powers-that-be know that the Court’s email address will ALWAYS be “safe.”
All documents must be submitted in Adobe PDF (Portable Document Format). If the file you are trying to upload has any other extension on it except “.pdf”, the file is not in the proper format. Another reason why you may be receiving this message is because the user is failing to indicate the full path name for the PDF file that they want to upload. You need to provide the full path name (i.e., c:\My Docs\Documents\Motions.pdf) during the upload process.
CM/ECF is continually being updated and, as such, your web browser needs to be set to automatically check for new versions of stored pages every time you launch the browser. Specifically for Internet Explorer, go to the ‘Tools’ option on your pull-down menu and select ‘Internet Options.’ Click on the ‘General’ tab and then click the ‘Settings’ button found in the Temporary Internet Files section. Select the radial button next to ‘Every time I start Internet Explorer.’ Click the ‘OK’ button and then ‘OK’ again. Close all your programs and reboot your PC. This should fix the problem!
1. Open Internet Explorer. (If you are not using Internet Explorer, please locate on the “Internet options” on the browser you are using and adapt the basic instructions below.)
The system responds with the following error: Warning: The transaction you submitted has already been accepted and posted by this system. If your original submission contained an error, you must contact the court for further instructions on how to void it. If this submission was inadvertently submitted (clicking on the Next link on the previous page twice), you may find details about your original submission by viewing your transaction log.
Oftentimes this error occurs when the user utilizes the Back button on the browser. The easiest way to avoid receiving this error is to never use the Back button while filing documents in CM/ECF. Once the user is done submitting a particular document, they should just click on the blue menu bar. In addition, sometimes the user realizes that they made a mistake PRIOR to final submission. Again, rather than using the Back button on the internet browser, the user should just click on the blue menu bar and re-start the submission from the beginning.
Upon docketing an entry, I received the following message. Error: ProcessPeople failed. An Internal Error has occurred the error code is 47. error:ProcessPeople failed.
1. On the CM/ECF Utilities menu, click Maintain Your Account.
This will reset the email accounts on file and resolve the error.
I received the error message: Duplicate case associations suppressed. Some cases to be added were already tied to this email address through the ‘In All My Cases’ option. What should I do?
This specific error message generally occurs when an attorney has been terminated from a case yet he/she is attempting to add the case number in order to “watch” the case. The solution is to have the user select the ‘Delivery Method Exceptions’ under the Additional Options menu then, in the drop down menu, select the case to add and click the button.
CM/ECF is utilized for filing documents electronically via the internet. The User Name and Password needed for CM/ECF is assigned by the Court. Each attorney needs a separate CM/ECF and PACER account. PACER is utilized for viewing filed documents and Docket Sheets.
No, attorneys can still share the PACER login IDs but should never share their CM/ECF login IDs. Attorneys must get a PACER login ID prior to using CM/ECF, as it is a necessary component of the system.
Access privileges will be suspended for any account that causes an unacceptable level of congestion or a disruption to the operations of the PACER Service Center, a U.S. Federal Court, or another PACER customer. PACER privileges will be terminated if, in the judgment of the judiciary personnel, they are being misused. Misuse includes, but is not limited to, using an automated process to repeatedly access those portions of the PACER application that do not assess a fee (i.e., calendar events report or case header information) for purposes of collecting case information.
The electronic notice I received has a link to the docket sheet. Am I charged to view the docket sheet?
The fee is applied for accessing a docket sheet and any documents accessed from the link on the docket sheet.
Is there a way of determining the length of the document before it is accessed in PACER and charges are incurred?
When a document is accessed, the next screen will display information regarding the number of billable pages and the related cost. To accept the charges, click on the ‘View Document’ button.
For report data retrieved from the CM/ECF system, billable pages are calculated in two ways. A formula is used to determine the number of pages for a HTML formatted report. The information extracted from the CM/ECF database, such as the data used to create a docket sheet, is billed using a formula based on the number of bytes extracted. For a PDF document, the actual number of pages is counted to determine the number of billable pages. For report data retrieved from the CM/ECF system that is printed, the print job will not always match the number of pages billed. All users are charged equally for the same information regardless of the browser settings or printer configurations.
If your PACER account is shared among the firm you are leaving, then you must establish a new PACER account. However, if your new firm has a PACER account that is shared, then you may access the PACER system utilizing your new firm’s login information.If your PACER account is not shared among staff at the firm you are leaving, the PACER login information may move with you. Don’t forget to go to the PACER website http://www.pacer.psc.uscourts.gov to update your contact information.